Do your Gift Aid declaration collection processes meet HMRC audit standards?

Quick Answer

Yes, we do. We make public all of the information required for our charity partners to make regular Gift Aid fund claims from HMRC and also hold on file enough information to help any charity partner of ours get through an HMRC Gift Aid audit process, should the need arise.

Want to know a little more?

In the normal course of events, all that HMRC requires from web-based Gift Aid declarations are the supporter’s full name and postal address, as well as their acknowledgement of their UK tax status and how this relates to their ability to have the charity they’re donating to claim Gift Aid funds on their donation.

Donr’s Text Giving service generates a unique Gift Aid declaration form each time a supporter makes a donation (and the charity has a Gift Aid declaration ‘ask’ set up with us – for more information on setting up, see this FAQ). The Gift Aid declaration form takes care of each of the HMRC requirements listed above and the information that supporters declare on this form is available for our charity partners to view and download securely from within the Donr Dashboard. An example of our Gift Aid declaration form and its exact wording can be found below.

If one of our charity partners was faced with an audit of their Gift Aid processes from HMRC, we would expect to work closely with this charity partner to help get them through the HMRC audit process. Although we don’t make this information publicly available for reasons of privacy and security, we do hold on file all appropriate information to get a charity partner through the portion of the HMRC Gift Aid audit process that covers the charity’s work with Donr – this includes transaction and declaration records and unique identifier numbers, which we will happily make available to the appropriate parties, should the need arise.

Our Gift Aid Declaration Form

This is what our Gift Aid declaration form looks like:

Donr — Do your Gift Aid declaration collection processes meet HMRC audit standards? 1Donr — Do your Gift Aid declaration collection processes meet HMRC audit standards? 2Donr — Do your Gift Aid declaration collection processes meet HMRC audit standards? 3

*Please note that, while this example shows a £1 donation into DONR turning it £1.25, the values will change to match the amount your supporter has given and the charity name will change to match your charity’s ‘preferred name’ as you gave it on our sign-up form.

If you need to take a copy of the wording, please feel free to copy it from here:

Add Gift Aid

Turn £x into £(x+25%) at no extra cost

I want to Gift Aid my donation of £x to CHARITY

I confirm that I am UK taxpayer and I understand that if I pay less income tax and/or capital gains tax in the current tax year than the amount of Gift Aid claimed on all my donations it is my responsibility to pay the difference.

Gift Aid is a government scheme for UK charities to reclaim the tax you have paid and gain 25% more at no cost or hassle to you.

Your Gift Aid declaration will be used to claim Gift Aid funds by this charity on any further donations you make to them via Donr Text Giving for the next 12 months.

Please read and confirm the following statements:

This is my own money. I am not paying in donations made by a third party, e.g. money collected at an event, the pub a company donation or a donation from a friend or family member

I am not receiving anything in return for my donation, e.g. book, auction prize, ticket to an event

I am not making a donation as part of a sweepstake, raffle or lottery

PERSONAL DETAILS DECLARATION PAGE

This is used to confirm your UK tax status. Address is not used for marketing.

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